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STATEUtah · May 10, 2026

State Records Committee Rule Amendment on Meeting Minutes

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The Utah State Records Committee is amending its rules to clarify procedures for approving minutes, providing access to minutes, and recording open public meetings.

The Bottom Line

The rule amendment clarifies the process for the State Records Committee to approve minutes and provide access to meeting records, with recordings available to the public within 3 business days and draft minutes available one week before the next meeting.

The Case For

  • The amendment ensures timely public access to meeting recordings and written minutes.
  • The amendment establishes clear procedures for drafting, amending, and approving meeting minutes.

The Case Against

None explicitly stated in the source.

Key Numbers

  • Recordings of open meetings shall be available within 3 business days.
  • Written minutes will be made available no later than one week prior to the next meeting.

Source Verification

The Utah State Records Committee is amending rule R35-1-4, as published in the February 15, 2010, issue of the Utah State Bulletin.

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Source receipt

✓ Quote-grounded
Utah Administrative Rules
https://rules.utah.gov/publicat/bulletin/2010/20100215/33335.htm
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Quoted passages this brief is built from (5)
  • "The purpose of this amendment is to clarify State Records Committee (SRC) for approval of minutes and providing access to minutes and recordings of open public meetings."
    — Purpose of the rule or reason
  • "This changes the procedures for approval of minutes and recording of meetings and proving timely access to these records."
    — Summary of the rule or change
  • "All meetings of the Committee shall be recorded. The recording of the open meeting shall be made available to the public within 3 business days."
    — R35-1-4. Committee Minutes.
  • "Written minutes from meetings will be made available no later than one week prior to the date of the next regularly scheduled Committee meeting."
    — R35-1-4. Committee Minutes.
  • "At the next meeting, at the direction of the chair, minutes shall be amended and/or approved with individual votes recorded in the minutes. The minutes will be then marked as "Approved"."
    — R35-1-4. Committee Minutes.